UK's Leading Time & Attendance
 FREE shipping over £50
UK Based Support Team

Fingerprint Clocking in Machines

Construction Site Clocking in machine | Geotime 100 Portable | WIFI Biometric fingerprint

Construction Site Clocking in machine | Geotime 100 Portable | WIFI Biometric fingerprint

RRP: £995.00  £595.00 £714.00 (inc. VAT)
Stock Status: In Stock
  • This product is ideal for building sites and shopfitting crews'
  • Export data to Excel at any time to check external contractors invoicing/ discrepancies. Store data for end of contract claims.
  • Biometric fingerprint clocking in machine that stops employees clocking each other and gives accurate, reliable time recording results. FREE 12 months support.
  • Present a pre-enrolled finger to clock, that is all.
  • Alternatively, you could use a PIN or RFID tag for those who need it.
  • Terminal has fully operational battery backup for 6 hours
  • Software automatically calculates the correct hours or pay for payroll
  • Unlimited shifts, Unlimited Clocking’s per day
  • Everyone can have a different shift every day of a pay period
  • Continental shift patterns in any combination
  • Multiple reports and report options
  • Auto-deduct for lunch/breaks, clocked/not clocked
  • Auto deduct for lateness & early departure
  • FREE Export to Payroll
  • FREE One years support
  • FREE 12 months warranty

The 'Fire Roll Call' report and 'live attendance display' will only operate if the terminal is permanently connected to a PC. 

A time clock system is only as good as the time card it generates. An employee must be able to fully understand it and so trust that they have been treated fairly.

Our time cards always show the actual times the employee clocked, are simply and logically laid out; with 2 ‘paired’ clockings per line with hours totalled for those ‘pairs’. Each column on the time card breaks down the changes to the calculations so the employee can understand the path taken in calculations and preserve that trust.

Some less honest ‘software’ is no more than ‘Excel’ or ‘Access’ spreadsheets and are not capable of showing proper calculations.

Our custom software shows clarity and simplicity of the time card that are vital to maintain employee trust in payroll accuracy. If you personally don’t readily understand time card results then a poor purchasing decision might raise many questions from employees every pay day.

GeoTime 100 clocking in machine is a portable solution for building sites and remote site working. Its robust case helps protect it from harsh environments.  This software solution time and attendance system will get employees hours properly recorded securely so you can examine invoices and attendance at your leisure.

The terminal can connect to your WIFI PC or WIFI laptop or.use the TCP/IP patch cable.to your network . 

Getting the data out of the terminal and into the software.

Firstly, the terminal will only connect to a PC that is running the software, either directly or over a cabled network.In normal use, the terminal is placed on site and plugged in. At the end of each day or suitable period you connect the terminal by WIFI to the laptop/PC that is operating the software and download the transactions. If you have a network on the construction site you can connect your PC (that is running the software) and download the data over the network connection. 

Clocking can be achieved by fingerprint, ID code or proximity tag or badge (Order tags elsewhere on this site)

Features as standard

Standard Pay and Overtime Deduct for Cigarette Breaks
Employee Rostering Exports data to all Payroll Programs
Unlimited Lunch/Tea Breaks Auto-Deduct for Lateness
Overtime abuse clawback feature Daily and Weekly Overtime
Automatic or Clocked Breaks/both Exports to all Payroll Programs
Reports in hours/ minutes or decimals 2 Different time card reports
Pay periods supported Shift rotation Unlimited
Cigarette break clockings Unlimited Number of pay periods 2
Number of roster patterns Unlimited Number of departments  Unlimited
Number of Key Personnel Displays Unlimited Pay period length  Unlimited
Number of concurrent Roll Call Reports Unlimited Number of clock in/out per day Unlimited
Number of companies Unlimited Number of fingerprints on terminal per person 10
Optional PIN instead of fingerprint Unlimited

V.03/2022
 




Example time card

 




 


How the terminal works
Each employee presents their finger to the GeoTime clocking in machine and once recognised this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message. 

You can then add, modify or delete any transactions in the included time & attendance software at your PC.




What's in the box?
A quick start guide, Live Attendance Dashboard Software and Payroll Export software. A 3 Pin Power Adaptor.  Software is digital download so the Internet is required.


Working Hours and Pay

Overtime can be applied by after x hours per pay period. The software calculates hours worked, sorts pay into standard and overtime - even deducts for any breaks so you don't have to! 

  • Also allows you to add, edit or delete transactions - to restrict too much overtime - easily add transactions for drivers and remote workers

     
Fire Roll Call Reporting
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency!  Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
Graphical Shift Rostering Calendar
There is no limit to the number of clockings or breaks per shift and you can allocate an employee to a different shift every day. The shift rostering calendar allows you to allocate employees with a click.- by day of the week/department etc.
Reporting Facility
Summary time cards, detailed time cards, fire roll call reports and more! See the reporting tab for full details.

Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'.

Reporting

    Weekly time card with no location shown

    Weekly time card with location shown

    Bi-weekly time card with location shown

Time card detail reporting
  • Time cards available in with many pay period options, 1 week, 2 week, 4 week, monthly date, end of month or pick your own length pay period.
  • Prints full time card activity report - many different report options - including terminal used, shift applied, and missed clockings. 
  • Reports can highlight missed clockings, lateness, early departure and breaks exceeded.
  • Reports highlight lateness in red or bold. 

Time card summary
Prints full time card summary report for any selection - for viewing but mainly to create export for payroll programs. 
 
Roll call in case of fire
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency. Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
  • The Roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
  • Run on multiple PC's each with it own selection of employees.
  • This report can be set to run automatically or on demand.
 
Who's not 'IN'
Don’t go looking for employees. Get the Live attendance display installed on the PC that requires it or run the ‘who’s not in’ report.
 
Missed clockings report
Make sure your records are up to date with this report. This way you can be sure  your payroll will be right and not have missing data.
 
Export & Payroll

Sage payroll import, exporting data to other payroll or HR programs or Excel
There are two types of automated Payroll data entry. those Payroll that can import data and those that have to be opened with a special password and a program to place the data into their database (Sage Payroll)

Sage
The 100 version comes complete with PayStandard Software - Our Sage Payroll import program. With a PayStandard payroll link these figures can be imported into Sage Payroll, safe, reliably and automatically.

PayStandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button, takes seconds to complete and the data entered is then subject to your acceptance or refusal. So you maintain complete control over the matter.

PayStandard can save your payroll department hours of lost time in manual data entry. 

Other payroll packages
You can export your time card and other data from 100 software for use in other payroll packages or Excel spreadsheets.

Export to Excel
The 100 version exports all data to a file in CSV format for use in Excel and almost all known payroll systems.  
  • Automatically calculates the correct figures for payroll.
  • Data can also be exported for use in third party software such as HR and Personnel packages.
  • Print or view information on screen and save reports to disk for later review or use elsewhere.

Software Requirements

This product is a single PC licence works only on Windows operating systems

PC *minimum* requirements:

* Standard Windows Intel-compatible processor (Intel, AMD etc)

* 4gb RAM or greater as required by Windows specifications.

* 200MB hard disk space free.

* An available and suitable network port (for time clock hardware equipped with a network port) or WIFI

* Windows 10 or better; desktop versions, 32bit or 64 bit with no sub-systems restrictions.

We do not guarantee the software will work unimpeded on Windows Insider versions.

This product is not sold to work on beta or preview versions of Windows or emulation packages such as the WINE project, thin client or virtual environments.

This product should not be used to run, read or write to/from a WSL partition.

Storing the data on a virtual storage space such as OneDrive, DropBox or similar is not recommended.

May 2024 V1.03

Hardware

Robust ABS construction.

Large LCD display.

Wall mount.

Data Protection: Does not store fingerprints.

Communications all fitted as standard: WIFI. TCP/IP - LAN/WAN 10/100 Mbit. Works on 1000mb switches

Transaction capacity: 50000 transactions (Download transactions to restore transaction capacity).

Dimensions (H x W x D) 145mm x 190mm x 60mm.

Environment: 0° - 40° C / 32° - 113° F, 20% - 80% humidity.

Standards: CE, FCC, UL.

Power supply: 240vac 3 pin adaptor. (Mains or generator)

October 2023 V1.02

Not yet reviewed
Write an online review and share your thoughts with other shoppers!
Be the first to review this product

GeoTime 100 WIFI

1. Is this version LAN capable?

Yes, the Model GeoTime 100 WIFI is also LAN capable. More information is on the specifications page.
 
2. How do I connect the terminal to my PC?

If your terminal has WIFI - WIFI is easiest. In the professional world, if you have WIFI on the terminal and you have a suitable WIFI  network on your premises, then program the terminal in the ‘WIFI settings’ to connect the terminal to your network (just like the WIFI on you mobile phone). Then do the same on the PC/server that has  your ‘hardware controller’ software installed.

If you only have one PC then connect to the WIFI on that as above, but the software must be installed on same PC.

If your terminal only has TCP/IP (ethernet), then you would normally connect the terminal, using the ethernet cable, to a spare network point or direct to a router, program the terminal, just like above, but in the ‘TCP/IP settings’ of the terminal.

In theory, when you set up the setting on a terminal on a network, you give the terminal an IP address and sometimes a password. This is just like moving into a new home, you tell your friends your new address. At the PC or server, in our ‘Hardware Controller’ software you also enter that same IP address, like someone setting up SAT-NAV in their vehicle to find your home.

The terminal is now sitting in its new ‘virtual’ home waving a virtual flag saying ‘here I am’ and the hardware controller has the terminal address. So they can now talk to eah other. (Polling)
 
3. Where should I install the software?

Please see the above answer.

4. Can I use some TCP/IP and some WIFI terminals and control them with one piece of software?

Yes you can.

5. How do I install the software?

The software installs automatically. Just follow the install instruction. When installing, you can abandon the install at any time if you change your mind about any option you have selected. It intelligent so you won’t break it and support can help if you go wrong.

Helpful note:  When installing the software you must put the software on a PC that is going to use the software but you can put the database part of the software on a server or the same PC (your choice). You must put the database and ‘polling’ on a server if you intend to run multiple instances of the software. The install program will ask you where you want to put the database and ‘polling’.

6. I have 8 premises in the USA. How can I connect the terminal to my office in Frisco, Dallas?

You will need all those premises to be on the same network and the one that has the software installed. If this cannot be done then you can ask you support department to get you access to each of the premise networks via port forwarding. You simply get the IP network at the premises where the terminal is located, to access their network setup and open a port for you to so the software can access the data in the terminal. Then use that same information to program that into our hardware controller. 

7. If I get the 25 employee version and later will need the 50 employee one, how can I do this? 

You can increase employee levels at any time. This is usually done by an email.

8. Does the terminal have a password to keep it locked from others accessing the settings?

Yes, you can enter your own password for this. Always use text and not a finger, face tag or any other method. If that finger, face or tag leaves the business then you will have to call support to bypass the settings.
 
9. What is a shift? 

A shift is a set of working rules for a day.

10. What is a shift pattern? 

An arrangement of shifts over a pay period so you can accurately measure the hours worked. For example Shift 3 for Monday to Thursday (8.00am to 5.00pm), shift 5 for Friday (8.00am to 7.00pm), shift 7 for Saturday 8.00 to 1.00pm at double time and shift 8 Sunday, a non-working day.

11. What does it mean when it says “max number of time clocks on system”? 

What this means is the maximum number of clocking terminals that the software can support at one PC. 

Clients like to fit terminals in each department store in their chain, or multiple terminals on a work site, one at the front door, back door, office, 2 on the factory floor etc. The maximum number of terminals allowed is stated on the specifications page.

12. Can I turn off the auto deductions for not clocking out for lunch? 

Yes, you can turn off auto deductions. 

When you use this feature, the auto deduct can be configured for to deduct any amount of time in at a fixed time (drink break of 15 mins, at 10.00am no clocking required) or in a window of time (deduct 30 mins between 12.00pm and 2.00pm if employee does not clock for break). 

13. What grace options are there?

The grace options are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
 
14. Can I turn off grace options. 

Yes, you can turn off grace options. 

15. Can I turn off rounding time? 

Yes, you can turn off rounding time.

16. What roundings are there? 

The roundings available are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.

17. What pay periods are there? 

The pay periods available are - Weekly, bi-weekly, 4 weekly and monthly. You can also compose your own pay period of any length of days. You can have some employees on bi-weekly and others on weekly. Suggestions are welcome

18. Employees who work overtime must work a minimum of ½ an hour. Can the system do this? 

Yes, the system can.

19. Our lunch break is only ½ an hour. Can the system handle this? 

Yes, the system most definitely can handle this.

20. Some employees get 1/2 hour paid lunch, some get ½ unpaid lunch and some get 1 hour paid lunch. Can the system do all this?

Yes the system can do all this.
 
21. We give our employees 3 breaks a day, one for lunch and two for cigarette breaks.  I want to be able to deduct the lunch and cigarette breaks from their hours. Can I get the software to do this? 

Yes, you can get the software to do this.

22. If someone forgets to clock how can I fix that? 

At the PC, authorized users can edit transactions.

23. Will this device continue to work if I don’t get support? 

Yes. The software will carry on working. 

24. How much is support? 

The cost of support depends on the system purchased and number of ‘live’ employees using it.
 
25. What is included in the 12 months free support?  

Support is to keep the software operating according to it specification. Support is for those who have tried to resolve a problem themselves. 
 
26. What is the benefit of having more than one terminal? 

You might need more than one terminal to save money - if you have a lot of employees that depart at the same time – you are paying them to queue up to clock -  save that by getting more terminals. Also, some clients like one terminal for the office and one for the factory floor, so factory workers do not have to walk through office to clock. There are many reasons for multiple terminals and best reasons come from clients. We know of users who have 8 clocking machines at one factory door to stop queueing.
 
27. We have 150 employees and our HR gets inundated with requests for general verification of hours worked. I would like to automate this so the HR can easily send or print something. Do you have a solution? 

Yes, we have a solution. Use the 200 version of the software. It has an automatic email option so you can send an employee time card report regularly, at fixed times, each selected day (usually evenings, or anytime you choose, no limits) to selected employees. It should reduce those requests and free up time for your HR employees.

28. Some employee turn up an hour early and clock for work. How can we stop them from being paid for these hours? 

You can stop employees being paid for these hours in the shift set up. You can stop time accumulating at start and end of a shift. 

29. I have quite a few employees and they all work slightly different times and it takes my pay lady a long time to work out the hours. We want something that make this easier. Can you help? 

Yes, we can help. Any model from 100 upwards has multiple shift options. You can have every employee on a different shift every day of the year. It really is versatile.

30. What happens if the power goes off? Do I lose my information? 

You should not lose any data. The terminal stores data even during power outages.
 
31. We operate a 2 week pay period, but overtime is calculated weekly, we don’t pay daily overtime until 39 hours PER Mon- Fri workdays have been worked. We pay overtime on Saturday, but don’t want to unless the same 39 hours have been worked during the week. Can I get the software to do this? 

Yes, the software can automatically do this. Overtime can be calculated daily, weekly or by pay period but can be ‘limited’ by rules. As an example, you reduce weekly overtime until ‘39 hours at standard rate’ are met. This feature can move any selected worked overtime from selected overtime rates to standard rate until 39 hours are hit.
The 39 hours can be set in ‘overtime limits’ and the same goes for Saturday being paid overtime, ‘no overtime paid Saturday until 39 hours at standard rate achieved during Monday- Friday’. Great feature. 

32. We operate different shifts, Monday to Thursday 8am – 6pm and Fridays 8am till 11pm, Saturdays 8am till 13.00 on fixed overtime for Saturday. Can I get the software to do this?

Yes you can get the software to do this. The software allows different a shift every day, each with its own pay rules.

  • Just a small selection of Time Systems UK clocking in machines in solutions clients
  • Clocking In Machines