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Geoface 200 TCP/IP Time & Attendance Software 2019 version. Inc Holidays & Sickness with FREE Fire Roll Call, FREE Sage Payroll Import, FREE Key Personnel Displays. 12 months FREE support.
Holiday Planning & Pay
Sickness Payments & Logging
Standard Hours and Overtime
Deduct for Cigarette Breaks
Unlimited Shift Patterns
Unlimited Lunch/ Tea Breaks
Auto-Deduct for Lateness
Holiday and Sickness pay
Exports data to all Payroll Programs
Automatic or Clocked Breaks/both
FREE Sage Payroll Import Program
Reports in hours/ minutes or decimals
4 Different time card reports
|Max number of clock in/out per day||Unlimited||Max number of departments||Unlimited|
|Cigarette break clockings||Unlimited||Max number of pay periods||Unlimited|
|Max number of roster patterns||Unlimited||Max number of Tea/lunch breaks per shift||Unlimited|
|Max number of shift patterns||Unlimited||Pay period length||Unlimited|
|Max number of Key Personnel Displays||Unlimited||Shift rotation allowed||Yes|
|Max number of concurrent Fire Reports||Unlimited||Max number of companies in software||Unlimited|
Whats in the box?
Time and Attendance software, Fire Roll Call Report, Key Personnel Display and Payroll Export on CD.
Terminal, Mounting Backplate, Network Cable, 3 Pin Power Adaptor.
Working Hours, Holidays and Sickness Pay
User definable automatic Holiday and Sickness pay/no pay for days absent. Can be implemented or adjusted after the event.
Highlights missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
- Overtime can be applied by time of day, day of week, after x hours per day, after x hours per week.
- Also allows you to add, edit or delete transactions - easily add transactions for drivers and remote workers.
- Overtime rules and clawback facility.
This fantastic money saving feature applies those often forgotten overtime rules. Claw back overtime from any pay rate if the employee has not worked certain qualifying hours at other rates. Most typically if you pay Saturday overtime but only after 40 hours have been worked Monday to Friday, the software can reduce Saturday overtime and move those hours to normal rate until 40 hours at normal rate is reached then the remainder is still Saturday overtime. Also great for enforcing those who start 2 hours early (on overtime) but leave 2 hours before shift end (at normal time)
- Overtime can be accrued by number of hours worked, by time of day (time band), by shift, day of week and pay period.
Multi user software option - with user access permisssions
Fire Roll Call Reporting.
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency! Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
The Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'. Now there is no need to go looking for someone - see them on screen the moment they clock in.
Graphical Shift Rostering Calendar - change shifts in a second.
You can allocate an employee to a shift pattern in an automated setup or use a drag and drop calendar. An employee can be different shift every day. The drag and drop shift rostering calendar allows you to change employees shifts with a click and make 'on the fly' amendaments easily.
Lateness Retrieval Facility
GeoFace software has intelligent rounding rules so you only pay for the exact time worked. Round forward/back for late arrivals, long lunches, early departures, lunch not taken - so you only pay for the hours worked.
Summary time cards, detailed time cards, fire roll call reports and more! See the reporting tab for full details.
Time Card Detail Reporting.
- Prints full time card activity report - many options - including terminal used, shift applied, and missed clockings.
- Reports automatically highlight missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
- Reports highlight lateness in red or bold.
Time Card Summary
- Prints full time card summary report for any selection - for viewing but mainly to create export for payroll prgorams.
Fire Roll Call Reporting.
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency!
Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
- The Fire roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
- Run on mulitple PC's each with it own selection of employees.
- This report can be set to run automatically or on demand.
Who's not 'IN'
- Who’s not 'turned in' reports - don't go looking for them - find out instantly - just run report or look at the on-screen attendance display- it tells you.
Missed Clockings report.
- Make sure your records are up to date with this report. This way you can be sure your payroll will be right and not have missing data.
Exporting data to Payroll programs or Excel
You can export your time cards and other information to 3rd party payroll or Excel spreadsheets.
GeoFace can export to almost all known payroll systems. You select the format you require.
GeoFace systems also come complete with Paystandard - A Sage Payroll import program. With a Paystandard payroll link these figures can be imported into Sage Payroll automatically.
Paystandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button and takes just seconds to process.
Paystandard can save your payroll department hours of lost time in manual data entry.
- Automatically calculates the correct figures for payroll input.
- Export for Sage payroll/other - automating your payroll even more
- Information can also be exported for use in third party software such as HR and Personnel packages
- Print, view on screen or save reports to disc for later review
How the terminal works: Each employee presents their face to the terminal and once recognised this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message.
The software also allows authorised personnel to add, modify or delete those transactions.
The GeoFace is made of robust ABS construction 3 inch TFT touchscreen and should be wall mount or on a portable frame.
Dual infra-red camera for added security enables user identification in poorly lit environment.
1 to N or 1 to 1 comparison option
Identification < 1 second
Data Protection: Does not store images of users or other human indicators.
Transaction capacity: 100000 transactions (Downloading transactions restores capacity)
Max capacity 10,000 RFID (proximity cards) registered
Dimensions (H x W x D): 160mm x 36mm x 104mm
Environment: 0° - 45° C
Operating humidity 20% - 80%
Power supply (Included): 240v 3 pin UK adaptor, DC 12v - 1.5 amp
RFID 125kHz reader
Built in USB port for manual download of data.
Geoface 200 Software only operates on Windows platform and is multi-department, multi-company and can run on a stand-alone PC or networked.
PC *minimum* requirements:
Standard Windows Intel-compatible processor (Intel, AMD etc), 1gb RAM, 200MB hard disk space free, an available and suitable CAT5 network port (for hardware equipped with a network port), communications "COM" port or USB port when using USB to COM adapter or connections.
Operating systems supported must be properly licensed, legal and current copies of Windows 7, 8, Windows 10; desktop versions.
This product is not sold to work on beta or preview versions of Windows, Windows Vista, Windows RT, Windows for devices or emulation packages such as the WINE project, thin client or virtual environments.
All operating systems must be 32bit or 64 bit with no sub-systems restrictions.
How many people can use the system.
A maximum of 120 employees/students can use the system. It is sold by the number of employees. However, each system comes with one terminal and you may need more considering - number of entrances, queuing at peak times, (and you are paying them whilst they queue) and general throughput.
Can we upgrade the number of employees later?
Yes, the system can be upgraded to suit your company however many employees you have. If you have more than 120 staff then we have one of the leading time & attendance solutions with our Timestandard system.
How do we upgrade?
You call us, pay for the upgrade and we do it for you.
What are the ongoing costs?
None. There’s no licence fee, once you’ve purchased the system you own it, you may want to opt for a support contract after your free period ends, give us a call to find out the latest prices.
What’s in the box?
Everything to allow you to use the system out of the box. This varies with the system you purchase. The exact details are listed on the website. The system comes with everything you need to get up and running, the clocking terminal, the software the cabling. It’s an all in one package. It also comes pre-programmed with 5 shifts (on Pro and Ultimate) and uses ‘drag and drop’ to make using it easier.
How does it connect to my PC?
Check the specification page for the features on this terminal.
You have options. Depending on the clocking terminal, either by a network cable to network point,
serial cable direct to a PC or laptop,
USB pen drive - take to your PC.
Wifi (if ordered).
GSM (if ordered)
Check the specification page for the features on this terminal.
With USB drive you can download all information onto a USB memory stick and take to the PC. If you need wi-fi or GSM (mobile network) connectivity give us a call.
Can we have more than one clocking terminal?
In most cases yes. Multiple clocks for multiple entrances or multiple sites, all reporting back to the one central piece of software.
What happens if someone forgets to clock in?
If authorised, You can add clockings at the PC. You can simply make manual transactions to rectify any missing data.
Will the time card work with missing punches?.
Yes, the time card will still work, will not crash your PC and will say on the time card that there are missing punches.
How many times can someone clock in?
No limit. As many times as they need to.
What’s the difference between the versions?
All are great time & attendance solutions. The main differences are,
- the amount of
rates of overtime,
number of shifts
holidays and sickness
I don’t use Sage payroll does it work with my payroll?
Yes. As long, as your payroll can accept a .csv format file you can export hours to it, simplifying your payroll processes.
Can we pay overtime?
Yes and in many different and flexible ways. It depends on how you actually pay overtime, but we cater for almost every eventuality.
Models 100 and 200 have 3 overtime rates and you can program to automatically handle overtime
Time band - During specific time of day, say daily 17.00 to 19.00 at a rate then 19.00 to 21.00 at another rate and Saturday 8.00 to 1pm
After hours worked per day
a set number of hours per day, say after 7.50 hours std move extra hours to rate 1 and after 2 hours at rate 1 move extra hours to rate 2, any day
by day of week -
a specific day in the week, say Saturday rate 2, Sunday rate 3
or weekly -
hours worked per pay period, say 37.50 hours rate 1, then after (12.50 hours at rate 1 = 50 hours total) move hours over 50 hours to rate 2
or overtime after each week in a four weekly cycle.
Let’s suppose an employee can work Saturday at rate 1 overtime, but only if they work 37.50 hours in the week days. You can control this as well. The systems allows you to claw back Saturday
overtime to std pay rate (or any pay rate) until they achieve the required std hors. Then the balance is paid as overtime rate 1.
Yes, its good.
If you have a more complicated pay structure then speak to us about our flagship Timestandard time & attendance solution.
Can we rota staff?
Yes, the system will allow you assign staff to shifts singularly or en masse. For more comprehensive rota requirements speak to us about Timestandard, one of the leading time & attendance packages in the UK.
How many people can use the software?
The system is a single user licence as standard. This allows many people to use the software at a single PC, each can have a login and access privileges to see certain information. You can purchase extra PC user licences as you require.
What happens if someone leaves the company?
You can simply make them inactive. All of their information will remain on the system but don’t appear on any reports and won’t clutter them up.
You can also delete someone from the software you’ll free up a space but their information will no longer be accessible.
Where can we access the software from?
It should be installed on your PC and run from there. You can remotely access using any proprietary software.
If you need CLOUD or dedicated remote access speak to us about our Timestandard solution.
Is training included?
No. You can have this at a cost. However, the systems are designed to be as simple to use as possible and come preconfigured with some shifts and other preset fields. From these you can copy and paste. You get a detailed user manual which explains exactly how to get the system set up and reporting properly. If you feel you require training speak to us about our training packages.
Do you come and install?
If you want this, ask for a quote. However it is extremely easy.
Can we trial the system?
No. The low prices do not allow us that luxury, if we did you wouldn’t be able to get such a great time & attendance system for as low a price as we can offer it.
What happens after my free period of support finishes?
Nothing, the system will continue to function as it always has, the system doesn’t have a licence fee. If you need guidance once your free period finishes you can opt to purchase a support contract which we recommend. You must do this before expiry of the free period.
What happens if we need more RFID tags/cards?
Either order some more through the website or give us a call.
Can it be used for access control?
No. The system does not handle access control. If that’s something you require give us a call and ask about our flagship Timestandard time and attendance system.