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GeoTime 200 Fingerprint 2019 Version. Accurate and Reliable Time & Attendance Software Solution inc Holidays & Sickness. Free Fire Roll Call, Free Sage Payroll Import Software. 12 months Free Support.

The user presses in/out and presents their previously enrolled finger. That is all. Simples!, with FREE Fire Roll Call, FREE Sage Payroll Import, FREE Key Personnel Displays and 12 months FREE support
Price (ex VAT): £235.00
(inc VAT): £282.00

 Holiday Planning & Pay

 Sickness Payments & Logging

 Standard Hours and Overtime

 Deduct for Cigarette Breaks

 Employee Rostering

 Unlimited Shift Patterns

 Unlimited Lunch/ Tea Breaks

 Auto-Deduct for Lateness

 Holiday and Sickness pay

 Exports data to all Payroll Programs

 Automatic or Clocked Breaks/both

 FREE Sage Payroll Import Program

 Reports in hours/ minutes or decimals

 4 Different time card reports


Max number of clock in/out per day  Unlimited Max number of departments  Unlimited
Cigarette break clockings Unlimited Max number of pay periods  Unlimited
Max number of roster patterns  Unlimited Max number of Tea/lunch breaks per shift Unlimited
Max number of shift patterns  Unlimited Pay period length  Unlimited
Max number of Key Personnel Displays  Unlimited Shift rotation allowed Yes
Max number of concurrent Fire Reports Unlimited Max fingers per person enrolled on terminal 10/ALL
Max number of companies in software  Unlimited Optional PIN numnber instead of finger YES
 

Whats in the box? 

Time and Attendance software, Fire Roll Call Report, Key Personnel Display, Sage Payroll Import, other Payroll Export on CD.
Terminal , Mounting Backplate, Network Cable, 3 Pin Power Adaptor.

Accessories to go with your order
Additional terminalGT1terminal£200.00
Key Features
Reports
Export and Payroll
Specifications
Brochure
FAQ

 Time Card with Holidays, Sickness and Terminal used 

 Working Hours, Holidays and Sickness Pay

Calculates hours worked, sorts pay into standard and overtime - even deducts for any breaks so you don't have to!
User definable automatic Holiday and Sickness pay/no pay for days absent. Can be implemented or adjusted after the event. 
 
Highlights missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
  • Overtime can be applied by time of day, day of week, after x hours per day, after x hours per week.
  • Also allows you to add, edit or delete transactions - easily add transactions for drivers and remote workers. 
     
  • Overtime rules and clawback facility.
    This fantastic money saving feature applies those often forgotten overtime rules. Claw back overtime from any pay rate if the employee has not worked certain qualifying hours at other rates. Most typically if you pay Saturday overtime but only after 40 hours have been worked Monday to Friday, the software can reduce Saturday overtime and move those hours to normal rate until 40 hours at normal rate is reached then the remainder is still Saturday overtime. Also great for enforcing those who start 2 hours early (on overtime) but leave 2 hours before shift end (at normal time)
     
  • Overtime can be accrued by number of hours worked, by time of day (time band), by shift, day of week and pay period. 

Multi user software option - with user access permisssions

small star Fire Roll Call Reporting. 

Run automatic, on demand and up-to-date fire roll call reports in cases of emergency!  Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety. 

 The Live Attendance Dashboard

See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'. Now there is no need to go looking for someone - see them on screen the moment they clock in.

small calender Graphical Shift Rostering Calendar - change shifts in a second.

You can allocate an employee to a shift pattern in an automated setup or use a drag and drop calendar. An employee can be different shift every day. The drag and drop shift rostering calendar allows you to change employees shifts with a click and make 'on the fly' amendaments easily.

 Lateness Retrieval Facility

Geotime software has intelligent rounding rules so you only pay for the exact time worked. Round forward/back for late arrivals, long lunches, early departures, lunch not taken - so you only pay for the hours worked.

 Reporting Facility

Summary time cards, detailed time cards, fire roll call reports and more! See the reporting tab for full details. 

 Time Card Detail Reporting.

  • Prints full time card activity report - many options - including terminal used, shift applied, and missed clockings. 

  • Reports automatically highlight missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
  • Reports highlight lateness in red or bold.
     

 Time Card Summary

  • Prints full time card summary report for any selection - for viewing but mainly to create export for payroll prgorams. 
     

 Fire Roll Call Reporting.

Run automatic, on demand and up-to-date fire roll call reports in cases of emergency! 
Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.

  • The Fire roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
  • Run on mulitple PC's each with it own selection of employees.
  • This report can be set to run automatically or on demand.
     

 Who's not 'IN'

  • Who’s not 'turned in' reports - don't go looking for them - find out instantly - just run report or look at the on-screen attendance display- it tells you. 
     

 Missed Clockings report.

  • Make sure your records are up to date with this report. This way you can be sure  your payroll will be right and not have missing data.

     

   and more.


Time Card with holidays and no terminal 

Time card detail



Time card detail



Time card detail



Time card detail


 Sage Payroll Import, Exporting data to other Payroll or HR programs or Excel.

There are two types of automated Payroll data entry. those Payroll that can import data and those that have to be opened with a special password and a program to place the data into their database (Sage Payroll)

Sage

GeoTime comes complete with Paystandard Software - Our Sage Payroll import program. With a Paystandard payroll link these figures can be imported into Sage Payroll, safe, reliablyand automatically.

Paystandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button, takes seconds to complete and the data entered is then subject to your aceptance or refusal. So you maintain complete control over the matter.

Paystandard can save your payroll department hours of lost time in manual data entry. 

Other Payroll Packages

You can export your time card and other data from Geotime for use in other payroll packages or Excel spreadsheets.

Export to Excel

GeoTime exports all data to a file in CSV format for use in Excel and almost all known payroll systems.  

  • Geotime Automatically calculates the correct figures for payroll.
  • Data can also be exported for use in third party software such as HR and Personnel packages
  • Print or view information on screen and save reports to disk for later review or use elsewhere.

 Hardware

How the terminal works:
Each employee presents their finger to the terminal and once recognised this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message. There is no doubt if they can be accepted or rejected. The Geotime software at the PC also allows authorised personnel to add, modify or delete those transactions. The terminal is normally connected to your network for ease of use.

If you have no network you can download data to a USB stick and data transfer at a PC.

Terminal

Robust ABS construction
Large LCD display
Wall mount
Data Protection: Does not store fingerprints.
Communications all fitted as standard: TCP/IP - LAN/WAN 10/100 Mbit, USB stick
Template capacity: 500 finger templates (500 employees x 1 finger template each or 250 employee with 2 templates 50 employees with all 10 fingers enrolled) 
Transaction capacity: 50000 transactions thats enough for space for the data of 200 employees for 3 months (Downloading transactions to PC restores the capacity)
Dimensions (H x W x D): 145mm x 190mm x 60mm 
Environment: 0° - 40° C
Standards: CE, FCC
Power supply: 240v 3 pin adaptor


 Software Requirements

GeoTime 200 Software only operates on Windows platform and is multi-department, multi-company and can run on a stand-alone PC or networked.

PC *minimum* requirements: 
Standard Windows Intel-compatible processor (Intel, AMD etc), 1gb RAM, 200MB hard disk space free, an available and suitable CAT5 network port (for hardware equipped with a network port), communications "COM" port or USB port when using USB to COM adapter or connections.

Operating systems supported must be properly licensed, legal and current copies of Windows 7, 8, Windows 10; desktop versions.

This product is not sold to work on beta or preview versions of Windows, Windows Vista, Windows RT, Windows for devices or emulation packages such as the WINE project, thin client or virtual environments. 

All operating systems must be 32bit or 64 bit with no sub-systems restrictions.

How many people can use the system.

A maximum of 120 employees/students can use the system. It is sold by the number of employees. However, each system comes with one terminal and you may need more considering - number of entrances, queuing at peak times, (and you are paying them whilst they queue) and general throughput. 

Can we upgrade the number of employees later?

Yes, the system can be upgraded to suit your company however many employees you have. If you have more than 120 staff then we have one of the leading time & attendance solutions with our Timestandard system.

How do we upgrade?

You call us, pay for the upgrade and we do it for you.

What are the ongoing costs?

None. There’s no licence fee, once you’ve purchased the system you own it, you may want to opt for a support contract after your free period ends, give us a call to find out the latest prices.

What’s in the box?

Everything to allow you to use the system out of the box. This varies with the system you purchase. The exact details are listed on the website. The system comes with everything you need to get up and running, the clocking terminal, the software the cabling. It’s an all in one package.  It also comes pre-programmed with 5 shifts (on Pro and Ultimate) and uses ‘drag and drop’ to make using it easier.

How does it connect to my PC?

Check the specification page for the features on this terminal.

You have options. Depending on the clocking terminal, either by a network cable to network point,

serial cable direct to a PC or laptop,

USB pen drive - take to your PC.

Wifi (if ordered).

GSM (if ordered)

Check the specification page for the features on this terminal.

With USB drive you can download all information onto a USB memory stick and take to the PC. If you need wi-fi or GSM (mobile network) connectivity give us a call.

Can we have more than one clocking terminal?

In most cases yes. Multiple clocks for multiple entrances or multiple sites, all reporting back to the one central piece of software.

What happens if someone forgets to clock in?

If authorised, You can add clockings at the PC.  You can simply make manual transactions to rectify any missing data.

Will the time card work with missing punches?.

Yes, the time card will still work, will not crash your PC and will say on the time card that there are missing punches.

How many times can someone clock in?

No limit. As many times as they need to.

What’s the difference between the versions?

All are great time & attendance solutions. The main differences are, 
- the amount of 
rates of overtime, 
number of shifts
holidays and sickness

I don’t use Sage payroll does it work with my payroll?

Yes. As long, as your payroll can accept a .csv format file you can export hours to it, simplifying your payroll processes.

Can we pay overtime?

Yes and in many different and flexible ways. It depends on how you actually pay overtime, but we cater for almost every eventuality.

Models 100 and 200 have 3 overtime rates and you can program to automatically handle overtime

Time band  - During specific time of day, say daily 17.00 to 19.00 at a rate then 19.00 to 21.00 at another rate and Saturday 8.00 to 1pm

After hours worked per day

a set number of hours per day, say after 7.50 hours std move extra hours to rate 1 and after 2 hours at rate 1 move extra hours to rate 2, any day

by day of week -

a specific day in the week, say Saturday rate 2, Sunday rate 3

or weekly -

hours worked per pay period, say 37.50 hours rate 1, then after (12.50 hours at rate 1 = 50 hours total) move hours over 50 hours to rate 2

and

or overtime after each week in a four weekly cycle.

Overtime Clawback

Let’s suppose an employee can work Saturday at rate 1 overtime, but only if they work 37.50 hours in the week days. You can control this as well. The systems allows you to claw back Saturday

overtime to std pay rate (or any pay rate) until they achieve the required std hors. Then the balance is paid as overtime rate 1.

Yes, its good.

If you have a more complicated pay structure then speak to us about our flagship Timestandard time & attendance solution.

Can we rota staff?

Yes, the system will allow you assign staff to shifts singularly or en masse. For more comprehensive rota requirements speak to us about Timestandard, one of the leading time & attendance packages in the UK.

How many people can use the software?

The system is a single user licence as standard. This allows many people to use the software at a single PC, each can have a login and access privileges to see certain information. You can purchase extra PC user licences as you require.

What happens if someone leaves the company?

You can simply make them inactive. All of their information will remain on the system but don’t appear on any reports and won’t clutter them up.

You can also delete someone from the software you’ll free up a space but their information will no longer be accessible.

Where can we access the software from?

It should be installed on your PC and run from there. You can remotely access using any proprietary software.
If you need CLOUD or dedicated remote access speak to us about our Timestandard solution.

Is training included?

No. You can have this at a cost. However, the systems are designed to be as simple to use as possible and come preconfigured with some shifts and other preset fields. From these you can copy and paste. You get a detailed user manual which explains exactly how to get the system set up and reporting properly. If you feel you require training speak to us about our training packages.

Do you come and install?

If you want this, ask for a quote. However it is extremely easy.

Can we trial the system?

No. The low prices do not allow us that luxury, if we did you wouldn’t be able to get such a great time & attendance system for as low a price as we can offer it.

What happens after my free period of support finishes?

Nothing, the system will continue to function as it always has, the system doesn’t have a licence fee. If you need guidance once your free period finishes you can opt to purchase a support contract which we recommend.  You must do this before expiry of the free period.

What happens if we need more RFID tags/cards?

Either order some more through the website or give us a call.

Can it be used for access control?

No. The system does not handle access control. If that’s something you require give us a call and ask about our flagship Timestandard time and attendance system.